Senior Manager Occupational Health Governance (d

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Engineering & Maintenance Department Administration Assistant
Adhesive Technologies Administratie Netherlands, Scheemda, Groningen Fulltime Voor bepaalde tijd
The Engineering & Maintenance Department Administrator provides comprehensive administrative and coordination support to ensure the efficient operation of the department. This role facilitates communication, documentation, planning, and reporting activities - enabling the engineering and maintenance team to focus on technical and operational excellence.
What you'll do Administrative Support - Provide day-to-day administrative support to the Engineering & Maintenance team, including managing calendars, meetings, schedules, correspondence, reports, presentations, and meeting minutes. - Act as the first point of contact with suppliers and contractors to coordinate activities (e.g. annual maintenance contracts, PO-related issues). - Issue requests for quotations and receive/review quotations in full alignment with the team. - Create Purchase Requisitions in SAP/Ariba and follow up with the purchasing department on PO status, invoicing, and supplier complaints or escalations. - Review spare parts availability and issues in SAP, following up on the complete ordering process, and participate in quarterly stock counts. - Create IDH entries and equipment numbers in SAP. - Maintain organized filing systems (digital and physical) for technical and administrative documents, ensuring confidentiality of sensitive information. - Verify technician working hours confirmation related to work orders. - Support invoice processing and coordination with the finance department.
Coordination & Communication - Act as the coordination point between Engineering, Maintenance, Procurement, Finance, and other relevant departments. - Manage internal and external communication with vendors, contractors, and service providers. - Follow up on ...