Sales Administrator Job

Sales Administrator
Role Summary
The main responsibility of this role is to manage the process between the ordering of vehicles and the delivery of them to the customer, and to provide administrative support for the sales team. This is achieved by working in a structured methodical way adhering to defined processes and procedures.Organisational skills are essential as many activities are deadline driven. Focusing on communication with internal and external customers and suppliers, whilst conveying a positive Scania brand image, is the key to fulfilling this role efficiently.
Job Responsibilities
- Provide administration support as part of the sales team to ensure the smooth, efficient, and accurate preparation for delivery of vehicles to specific deadlines - Ensure sufficient information is gathered from the customer, and documented to enable a vehicle order to be placed on the factory - Identify and follow up on other customer requirements, such as vehicle items to be installed in the workshop and/or by third party suppliers - Collate required information and raise internal work orders for workshop installed items - Collate required information and raise purchase orders for third party installed items - Monitor and attend to any chassis order deviations arising from the factory - Ensure in a timely manner that customer financing arrangements are secured and in place - Ensure in a timely manner that other customer service requirements are accommodated, such as R&M Contract - Plan all activities (delivery plan) between receipt of chassis from factory and delivery to customer - Manage delivery plan identifying and responding to potential deviations - Collate required documents, create and maintain a vehicle order pack for each and every order - Collate and prepare required documentation in order to register vehicles with the authorities - Receive, collate and process purchase invoices from the workshop and third party suppliers,...